Refunds and Academic Credit

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Refunds and Academic Credit
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Policy on Refunds

In compliance with federal regulations, it is Immaculata University’s policy that credit balances on a student account resulting from the receipt of federal funds be refunded to the student, third party (such as borrower) or lending institution. Immaculata will process eligible refunds within 14 days of the start of the term and weekly during the term in accordance with federal guidelines.

To be eligible for a refund, you must meet the below criteria. Once the criteria is met, your refund will be processed.

Undergraduate full time – enrolled in at least 12 credits and all classes must have started.
Undergraduate part time – enrolled in at least 6 credits and all classes must have started.
Graduate Studies – enrolled in at least 4.5 credits and all classes must have started.

The Business Office processes and mails refund checks to the home address provided by the student. By logging on to MyIU and selecting the Student Account Center tile, students may elect to have their refunds deposited directly into their bank account. Refunds are based on the disbursement of funds and the order in which they are received on the student account. Refunds are issued to the student unless the Parent PLUS Loan creates the credit to be refunded. In this case, the refund will be issued to the borrower.

Credit balances resulting from non-federal funds will be processed within three weeks after the credit occurs and issued to the appropriate party. Refunds are processed for the full amount; partial refunds will not be processed.

Credit balances (up to $800) may be transferred to the students’ university One Card to purchase books at the Campus Bookstore.

Students may request to have their Title IV funds credit balance held to pay future charges through the end of the aid year. The aid year runs fall through summer. All credits are refunded at the end of each aid year. Contact the Business Office or the Office of Financial Aid to obtain the Title IV Authorization Hold form.

Once a student has graduated or is no longer enrolled at Immaculata and all financial obligations have been met, eligible refunds will be issued.

Contact studentaccounts@todosobretrafico.com for further information.

Undergraduate Tuition Refund

Requests to drop or withdraw from a course must be made in writing to the appropriate college. The cessation of attendance and/or failure to log into a course does not constitute an official withdrawal. The level of drop or withdrawal and the tuition that is to be refunded are determined by the date the written request is received. A fee associated with any course is not refundable once the term has begun.

Drop/Withdrawal from Traditional Length Undergraduate Courses (12-15 weeks)

Type	Definition	Tuition	Transcribed as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not recorded
Drop	Notification during the first calendar week of classes	80% Refund	Not recorded
Drop	Notification during the second calendar week of classes	60% Refund	Not recorded
Drop	Notification during the third calendar week of classes	40% Refund	Not recorded
Withdrawal	Notification during the fourth calendar week of classes	20% Refund	W
Withdrawal	Notification after the fourth calendar week of classes	No Refund	W

Drop/Withdrawal from 7-8 Week Accelerated Undergraduate Courses

Type	Definition	Tuition	Transcribed as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not recorded
Drop	Notification during the first calendar week of classes	80% Refund	Not recorded
Drop	Notification during the second calendar week of classes	40% Refund	Not recorded
Withdrawal	Notification during the third calendar week of classes	20% Refund	W
Withdrawal	Notification after the third calendar week of classes	No Refund	W

Drop/Withdrawal from 5-Week Accelerated Undergraduate Courses

Type	Definition	Tuition	Transcribed as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not recorded
Drop	Notification during the first calendar week of classes	80% Refund	Not recorded
Withdrawal	Notification during the second calendar week of classes	20% Refund	W
Withdrawal	Notification after the second calendar week of classes	No Refund	W

Drop/Withdrawal from Undergraduate Courses that meet Four or Fewer Times

Type	Definition	Tuition	Transcribed as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not recorded
Withdrawal	Notification after the first class meeting	No Refund	W

Graduate Tuition Refund and Academic Credit Policy

Requests to drop or withdraw from a course must be made in writing to the College of Graduate Studies. The cessation of attendance and/or failure to log into a course does not constitute an official withdrawal. The level of drop or withdrawal and the tuition that is to be refunded are determined by the date the written request is received. A fee associated with any course is not refundable once the term has begun.

Drop/Withdrawal from Semester Length Courses (12-14 Weeks)

Drop/Withdrawals from semester length graduate courses have the following tuition and transcript implications:

Type	Definition	Tuition	Transcripted as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not Recorded
Drop	Notification after the first but prior to the second class meeting	80% Refund	Not Recorded
Drop	Notification after the second but prior to the third class meeting	60% Refund	Not Recorded
Withdrawal	Notification after the third but prior to the fourth class meeting	40% Refund	W
Withdrawal	Notification after the fourth but prior to the fifth class meeting	20% Refund	W
Withdrawal	Notification after the fifth class meeting	No Refund	W

Drop/Withdrawal from 7-8 Week Courses

Drops/Withdrawals from 7-8 week graduate courses have the following tuition and transcript implications:

Type	Definition	Tuition	Transcripted as
Drop	Notification has been received prior to the first class meeting	100% Refund	Not Recorded
Drop	Notification after the first but prior to the second class meeting	80% Refund	Not Recorded
Drop	Notification after the second but prior to the third class meeting	40% Refund	Not Recorded
Withdrawal	Notification after the third class meeting	No Refund	W