-
Registrar
- Refunds and Academic Credit
- RELATED PAGES
- Enrollment and Degree Verification
- Diploma Information
- Rights of Students Statement of FERPA Practice
- Transcripts
Policy on Refunds
In compliance with federal regulations, it is Immaculata University’s policy that credit balances on a student account resulting from the receipt of federal funds be refunded to the student, third party (such as borrower) or lending institution. Immaculata will process eligible refunds within 14 days of the start of the term and weekly during the term in accordance with federal guidelines.
To be eligible for a refund, you must meet the below criteria. Once the criteria is met, your refund will be processed.
- Undergraduate full time – enrolled in at least 12 credits and all classes must have started.
- Undergraduate part time – enrolled in at least 6 credits and all classes must have started.
- Graduate Studies – enrolled in at least 4.5 credits and all classes must have started.
The Business Office processes and mails refund checks to the home address provided by the student. By logging on to MyIU and selecting the Student Account Center tile, students may elect to have their refunds deposited directly into their bank account. Refunds are based on the disbursement of funds and the order in which they are received on the student account. Refunds are issued to the student unless the Parent PLUS Loan creates the credit to be refunded. In this case, the refund will be issued to the borrower.
Credit balances resulting from non-federal funds will be processed within three weeks after the credit occurs and issued to the appropriate party. Refunds are processed for the full amount; partial refunds will not be processed.
Credit balances (up to $800) may be transferred to the students’ university One Card to purchase books at the Campus Bookstore.
Students may request to have their Title IV funds credit balance held to pay future charges through the end of the aid year. The aid year runs fall through summer. All credits are refunded at the end of each aid year. Contact the Business Office or the Office of Financial Aid to obtain the Title IV Authorization Hold form.
Once a student has graduated or is no longer enrolled at Immaculata and all financial obligations have been met, eligible refunds will be issued.
Contact studentaccounts@todosobretrafico.com for further information.
Undergraduate Tuition Refund
Drop/Withdrawal from Traditional Length Undergraduate Courses (12-15 weeks)
Type | Definition | Tuition | Transcribed as |
---|---|---|---|
Drop |
Notification has been received prior to the first class meeting
|
100% Refund | Not recorded |
Drop | Notification during the first calendar week of classes | 80% Refund | Not recorded |
Drop | Notification during the second calendar week of classes | 60% Refund | Not recorded |
Drop | Notification during the third calendar week of classes | 40% Refund | Not recorded |
Withdrawal | Notification during the fourth calendar week of classes | 20% Refund | W |
Withdrawal | Notification after the fourth calendar week of classes | No Refund | W |
Drop/Withdrawal from 7-8 Week Accelerated Undergraduate Courses
Type | Definition | Tuition | Transcribed as |
---|---|---|---|
Drop |
Notification has been received prior to the first class meeting
|
100% Refund | Not recorded |
Drop | Notification during the first calendar week of classes | 80% Refund | Not recorded |
Drop | Notification during the second calendar week of classes | 40% Refund | Not recorded |
Withdrawal | Notification during the third calendar week of classes | 20% Refund | W |
Withdrawal | Notification after the third calendar week of classes | No Refund | W |
Drop/Withdrawal from 5-Week Accelerated Undergraduate Courses
Type | Definition | Tuition | Transcribed as |
---|---|---|---|
Drop |
Notification has been received prior to the first class meeting
|
100% Refund | Not recorded |
Drop | Notification during the first calendar week of classes | 80% Refund | Not recorded |
Withdrawal | Notification during the second calendar week of classes | 20% Refund | W |
Withdrawal | Notification after the second calendar week of classes | No Refund | W |
Drop/Withdrawal from Undergraduate Courses that meet Four or Fewer Times
Type
|
Definition
|
Tuition
|
Transcribed as
|
---|---|---|---|
Drop
|
Notification has been received prior to the first class meeting
|
100% Refund
|
Not recorded
|
Withdrawal
|
Notification after the first class meeting
|
No Refund
|
W
|
Graduate Tuition Refund and Academic Credit Policy
Drop/Withdrawal from Semester Length Courses (12-14 Weeks)
Drop/Withdrawals from semester length graduate courses have the following tuition and transcript implications:
Type |
Definition |
Tuition |
Transcripted as |
Drop | Notification has been received prior to the first class meeting | 100% Refund | Not Recorded |
Drop | Notification after the first but prior to the second class meeting | 80% Refund | Not Recorded |
Drop | Notification after the second but prior to the third class meeting | 60% Refund | Not Recorded |
Withdrawal | Notification after the third but prior to the fourth class meeting | 40% Refund | W |
Withdrawal | Notification after the fourth but prior to the fifth class meeting | 20% Refund | W |
Withdrawal | Notification after the fifth class meeting | No Refund | W |
Drop/Withdrawal from 7-8 Week Courses
Drops/Withdrawals from 7-8 week graduate courses have the following tuition and transcript implications:
Type |
Definition |
Tuition |
Transcripted as |
Drop | Notification has been received prior to the first class meeting | 100% Refund | Not Recorded |
Drop | Notification after the first but prior to the second class meeting | 80% Refund | Not Recorded |
Drop | Notification after the second but prior to the third class meeting | 40% Refund | Not Recorded |
Withdrawal | Notification after the third class meeting | No Refund | W |
Refunds for special topics and other courses scheduled in special formats will be pro-rated.
Discover Immaculata
Grounded in IHM tradition and charism since 1920.
Find out what an IU education can do for your mind, your character and your future.